Data Protection & Access To Your Medical Records

The practice is registered and complies with the Data Protection Act 1998 which came into force on 1st March 2000.  The Act allows you to find out what information about you is held on computer and in certain manual records.  This is known as "right of subject access".  It applies to your health records.  Any request for access to notes by a patient, patient’s representative or outside body will be dealt with in accordance with the Act.  Please contact the Practice Manager for further information.

You are entitled to view your medical records. If you wish to see them you should make a written request to the surgery (or NHS organisation where you are, or, have recently been treated). There is a fee and we will require a few days notice. You are entitled to take away a single copy of your records for which a maximum fee (currently £50.00) will be payable before the copy records can be removed. Please note that a request for additional copies may be charged at a more commercial rate.

You should also be aware that in certain circumstances your right to see some details recorded in your health records may be limited in your own interest, or, for other reasons.

No information will be released without the patient consent unless we are legally obliged to do so.

Freedom of Information

Information about the General Practioners and the practice required for disclosure under this act can be made available to the public. All requests for such information should be made to the practice manager.


If you wish to discuss something of a confidential nature please use the side window at reception.

Confidentiality is very important to us. Any medical information about you will only be shared with other professionals involved in your care. Please note that although our administrative staff have access to your records only in so far as they are enabled to perform their duties, they are all fully trained about their duty of confidentiality and have signed individual declarations of confidentiality.

Your written permission will be required before we will allow any third party to have access to your records or receive any information about you.

Confidentiality & Medical Records

The practice complies with data protection and access to medical records legislation. Identifiable information about you will be shared with others in the following circumstances:

  • To provide further medical treatment for you e.g. from district nurses and hospital services.
  • To help you get other services e.g. from the social work department. This requires your consent.
  • When we have a duty to others e.g. in child protection cases anonymised patient information will also be used at local and national level to help the Health Board and Government plan services e.g. for diabetic care.

If you do not wish anonymous information about you to be used in such a way, please let us know.

Reception and administration staff require access to your medical records in order to do their jobs. These members of staff are bound by the same rules of confidentiality as the medical staff.

How We Use Your Data

Your doctor and other health care professionals keep records about your health, treatment and care you recieve from the NHS. Click the icon below to view our patient information leaflet regarding how your clinical data is used.

General Data Protection Regulation

Click on the link below to download the patient leaflet detailing the General Data Protection Regulation. GDPR is a new law that determines how your personal data is processed and kept safe, and the legal rights that you have in relation to your own data.

GDPR Privacy Notice For Adults

GDPR Privacy Notice For Children 


GDPR Subject Access Request Form